Financial Services

Your main point of contact is our Department Manager departmentmanager.cdtps@utoronto.ca.

Expense Reimbursement Claims

A claim should be for either a single trip, or non-travel expenses. They should not be mixed. For example, your Research Support Fund and Conference Grant would be paid through reimbursements.

If you need clarification on the policy regarding expenses to be claimed, please refer to the Guide to Financial Management - Travel and Other Reimbursable Expenses.

Concur is the University’s new expense reimbursement tool and will be rolled out throughout 2025. Concur allows users to create and approve expense reports, upload receipts via their desktop or mobile phone, add corporate credit card transactions to reports, and gain real-time visibility into the status of reimbursements.  

Please find below the link to more information about Concur.

Introducing Concur: Our New Travel and Expense Reimbursement Tool - Financial Services
If the claimant is a non-appointed employee (USW casual worker), you need to send an email to the department manager with the request to generate a supplier/vendor ID# that will be linked to your active personnel ID# for a claim to be successfully processed through Concur.

  1. We use ERDD: direct deposit to your bank account whenever possible. It is the fastest method, with the deposit going to the last bank account you provided for payroll. If you do not want to use direct deposit, or if your bank account information has changed, please inform departmentmanager.cdtps@utoronto.ca.
  2. If you submit your claim through Concur with all necessary receipts and signatures, you can expect to be reimbursed within a week of its approval. 

If you have a foreign currency receipt that was paid by a Canadian credit card (converted to CAD), please include as part of the receipts in Concur a copy of your credit card statement to give us the credit card’s conversion rate. You can black out the non-pertinent items. If you do not submit a copy of your credit card statement, we will use U of T’s conversion rates based on the date of transaction. Do not convert currencies on your own – they will be disregarded.

If you have questions that are not covered here, please email departmentmanager.cdtps@utoronto.ca.